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Meeting Minutes Template

Meeting Minutes should be distributed promptly after a meeting is held - typically within 24 hours if not sooner. Perhaps one of the greatest skills Project Managers have is the ability to communicate effectivly. Although effective communications may seem like something which comes naturally to Project Managers, it is actually a well planned and thought out activity. Use this Communications Management Plan Template as a basis for developing your project specific Communications Management Plan.

Meeting Minutes Template

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Meeting Objectives
State in one or two sentences the overall purpose and objective of the meeting.

Action Items Review
In the meeting the first item on the agenda was to review the action items from previous meetings. Copy the action items section from the meeting agenda and add a short one sentence status to each item. The status should be on the same line as the action item, but separated with a dash and italicized.

(Assignees Name)

  1. First Action Item from Last Meeting - Status of this item.
  2. Second Action Item from Last Meeting - Status of this item.

(Assignees Name)

  1. First Action Item from Last Meeting - Status of this item.
  2. Second Action Item from Last Meeting - Status of this item.
  3. Third Action Item from Last Meeting - Status of this item.

(Assignees Name)

  1. First Action Item from Last Meeting - Status of this item.
  2. Second Action Item from Last Meeting - Status of this item.

Schedule Review
Summarize the status of the project schedule in one to two sentences. Include any risks identified which affect the schedule; also, list them in the next section and added to the risk management plan. Provide a high level list of work completed and work which is planned for the next two weeks.

Work Completed

Planned Work for the Next Two Weeks

Risk Management
Copy the risks from the project meeting agenda and provide a status of the risk to the right of each risk. Include detailed responses to any risks which were realized.

New Action Items
List all new action items assigned during the meeting. Be sure that all action items are clearly defined, assigned to someone, include due dates.

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